is known as the press or news release. This is generally a one

page story about your business, your product/service or an

event/happening related to your business that is about to, or

has recently occurred. These publicity stories are generally

"shot-gunned" to all the various media: local newspapers, radio

and TV, and trade publications.

Problem number one is getting the people to whom you've sent

these publicity stories, to use them - publish or broadcast

them. And this leads us back to the "right way " of writing

them and sending them in.

In every case, send a short cover letter addressed to the person

you want your material to be considered by... This means that

you send your story to the city editor of the newspapers; the

news directors of the radio and TV stations; and the managing

editors of the various trade publications. It will do you no

good what-so-ever, to send your material to the advertising,

circulation or business managers - describing how you're a

long-time advertiser, subscriber or listener. The most

important thing is that you make contact with the person who has

the final say as to what is to be published or broadcast, and at

the bottom line - this person's use of your material will

somehow make him a "hero" to his or her readers, viewers or


The cover letter should be a short note. Go to a paper supplier

- tell him you want a hundred or so sheets of good bond paper -

8 1/2 by 11" preferably in a pastel color such as blue or ivory

- and that you want this paper cut into quarters, giving you a

grand total fo 400 sheets of note paper. "From the desk of..."

note sheets are too elaborate until the people you're contacting

get to know you - first time around, and until they use your

material, don't use these semi-formal note sheets...

On this note sheet, begin with the date across the top - skip a

couple of spaces and then quickly tell the recipient of the

note: the attached material is new and should be of real

interest to his readers, viewers or listeners. We advise our

dealers and distributors of MONEY MAKING MAGIC - our regular

publication for serious wealth builders and extra income seekers

- to send the following note to the editors and news directors

of the media in their areas:

"Here's something that 's new, and for a change, truly helpful,

to people trying to cope with inflation - the soaring costs of

living - and those engaged in building extra income businesses

of their own. Should be of real value - interest - to your

readers. Please take a look - any questions, or if you need

more info, give me a call at: (503) 666-5824..." Then, of

course, you skip about four spaces, type your name, your

business name, and your address - sign your name above where

you've typed it, and staple this note in the upper right hand

corner of your news release. This note should be typed and


So now, you've got a cover letter, and you know who to send it

to... We type up one such note, and take it to a near-by

quick-print shop. They xerox the note 4 times, past these

4-copies onto one sheet of paper, print 50 to 100 copies, and

cut the paper into individual notes, all for less that $10... Do

not try to save money by photo-copying or xeroxing - a

photo-copy is a photo-copy is a photo-copy, and will not do the

job for you...

Now you need the actual publicity release, which also must be

"properly" written if you expect it to be used by the media.

Above all else, there's a proper form or style to use, plus the

fact that it must be typed, double-spaced, and short - about a

half page in total length.

About an inch from the top of the paper, with an inch and a half

margin on each side of the paper; from the left hand margin,

type in all capital letters: PRESS RELEASE: Then, underline

these words. Immediately following the colon, but not in all

capital letters, put in the date. Always set the date forward

by at least one day after the day you intend to mail the release.

On the same line, but on the right hand side of the page, and in

all capital letters, write the words, FOR FURTHER INFORMATION:

Underline this, and immediately below, but not in all capital

letters, type your name - your phone number - and your address...

Skip a couple of spaces, then in all capital letters - centered

between the margins - type a story headline, and underline it...

Skip a couple of spaces, and from the left hand margin, all in

capital letters, type the words, FOR IMMEDIATE RELEASE: From

there on, it's the news or publicity story itself.

You can write the headline before the story, and then a story to

fit the headline - or the story before the headline, and then a

headline to fit the story - either way, it's basically the same

as writing a space ad or a sales letter... You attract attention

and interest with the headline and fill in the details with your


Here's an example of the headlines we use on publicity blurbs




Notice how we continue to sell or involve the editor - His

readers are always looking for better ways to make ends meet,

and he's specifically interested as to what our promise

involves... He wants his readers to "think well" of him for

enlightening them with this source of help, so he reads into the

story to find out who, what and how...

Suffice it to say that your headline, and the story you present

to the editor, must sell him on the benefits of your product or

service to his readers. Unless it specifically does this, he'll

not use it. You must sell the first person receiving your

materials. Keep this fact uppermost in your mind as you write

it. The person you send your press or publicity release to,

must quickly see and understand how your product or service will

benefit his readers - thereby making him a hero to them - and he

must be assured it will do what you promise in your headline.

Come right to the point and say your product is lower in price,

more convenient to use or in what way your product or service is

useful to the people in general. It's also a good idea to

include a complimentary sample of your product or an opportunity

for him to sample your services.

Remember, the editors receiving your information are fully aware

of your purposes - Free Advertising! They are not in the least

interested in you or your credentials - If you've sold them on

the benefits of your business to their readers, and they want

background details, they'll call you. That's why you list your

telephone number and address...

These people are busy people. They have not got the time nor

the interest in reading about your trials and tribulations or

plans for the future. They want only "a flag" that alerts them

to something new and of probable real interest to their readers.

Sell the editor first. Convince him that you've found the

better mousetrap. Show him that your product or service - that

your business - fills a need and/or will interest a large

segment of his readers, his viewers or listeners.

When an editor uses your publicity release, always follow-up

with a short thank you note. Never, but never send a publicity

release to an editor and then call or write demanding to know

why he didn't use it, use it as you wrote it, or only gave you a

quick mention. Do this once, and that particular media will

"round-file" any further material received from you, unopened!

If your first effort is not used, then you should review the

story itself; perhaps write it from a different angle; make

sure you're sending it to the proper person - and try again!

As stated earlier, these people are busy, with hundreds of

publicity releases passing across their desks every day - They

only have so much space or time - therefore, your material has

to stand out and in some way, fit with the information they -

the editors - want to pass along to their readers, viewers or

listeners. Regardless of your business, product, or service,

you must build your press release - write it - around that

particular angle or feature that makes it beneficial or interest

to the readers, viewer or listeners of the media you want to run

your press release. Without this special ingredient, you're

lost before you begin!

The timing of your press release is always important. Try to

associate your press release with current events in the news. A

story on job lay-offs and increased unemployment carried in the

newspapers, on TV and radio would prompt us to get a publicity

release out to all the media on the help and opportunity offered

by MONEY MAKING MAGIC! Say there's a deluge of chain letters

and pyramid schemes making the round - the media picks up on it

and attempts to warn the people to beware... Within 5 days, we

would get a publicity release out, explaining the availability

of our report on chain letters and pyramid schemes - a report

that explains everything from A to Z - who're the winners and

who're the real losers.

There's another kind of timing also to keep in mind...

Publication deadlines... For best results, always try to time it

so your material reaches the editor in time for the Sunday

paper. This is because that's when the papers have their

greatest circulation; the most space is available; and the

people, the most time to read the paper.

For articles you'd like to appear in the Sunday paper, you'll

generally have to get your release in at least nine days prior

to the date of publication. If you're in doubt, call and ask

about the deadline date.


Choose the media most likely to carry your press release.

Select those that carry similar write-ups on a regular basis.

Always use a cover letter of some kind. It pays to call ahead

to find out the name of the person you should be sending your

press release to.

Use the proper press release form, complete with a headline that

will interest the man deciding whether or not to use your item.

Be sure your press release is letter perfect - no typo's or

misspelled words - and don't photo-copy - always have each

letter or press release individually typed or printed.

When your item is used, send a thank you note or call the editor

on the phone and thank him for using your press release.

Never, but never call or write an editor demanding to know why

he didn't use your press release, why he had it rewritten or cut

it short - just try, and try again!

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